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Timesheets 

Calculate work hours with weekly, biweekly, and monthly timesheet templates for free with Microsoft Excel and simplify work hour tracking. 

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Create accurate timesheets with professional templates in Excel

Choose from a range of free timesheet calculators, professionally styled and automated to count daily work hours. Each template is fully customizable to suite a wide range of business applications.

Timesheet (weekly) blue modern simple
Blue modern timesheet
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Timesheet (worksheet) green modern simple
Green simple timesheet
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Weekly timesheet (8 1/2 x 11, portrait) purple modern simple
Weekly time record
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Elemental timesheet blue modern simple
Blue simple time sheet
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Weekly timesheet pink modern simple
Pink weekly timesheet
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Employee timesheet (weekly, monthly, yearly) green modern simple
Employee timecard
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Ensure accuracy with timesheet calculators

Select from a range of timesheet templates that automatically adds time and subtracts lunch hours. Instantly calculate overtime hours and total pay based on hours with tailored formulas. View total time for the period and easily set up a timesheet in minutes to share with your team for input. 

Create a timesheet
Open Excel spreadsheet titled ‘TIMESHEET’ displaying time entry data across multiple rows and columns.

Choose timesheet templates for different periods

Track time over daily, weekly, bi-weekly, monthly, and annual reporting periods with Excel timesheet templates. Align timesheets with your pay period to simplify reporting and customize with your company branding information, logos, client names and projects.  

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Stacked green and white Excel spreadsheets representing various timesheet formats for different time periods.

Track time for invoice generation

Send clear invoices based on project hours you’ve recorded. View total hours by project or client in Excel and generate an invoice in minutes. Use a central time tracker instead of requesting team members for regular updated project hours. 

Create professional timesheets
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Maintain transparent timesheet records

Avoid billing disputes or client mistrust with transparent timesheet records. Validate your service with professional records that show what your team worked on in the required reporting period. Build credibility as a trustworthy and data-driven service provider with accurate timesheet records.  

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Optimize resource planning with timesheet data 

Use historical time data to plan team capacity for the next period or sprint. Get visibility into what’s wasting time to streamline task resourcing. Avoid overworking your team or missing deadlines by relying on actual hours worked instead of estimates.  

Generate accurate timesheets
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Analyze timesheets with Copilot 

Create reports for total hours, total pay, and overtime by employee with Copilot in Excel. Ask Copilot to highlight cells with missing time entries or employees above a certain threshold of overtime hours. Create charts and PivotTables for further insights on trends.

Try Copilot in Excel
Excel spreadsheet open alongside Microsoft Copilot interface for analysing timesheet data

Collaborate on time tracking in Excel  

Collaborate online and co-author with team members without leaving Excel. Post comments for clarification and add signature lines to verify employee time. Work in a familiar format that doesn’t require third-party software downloads. Control who can view and edit timesheets with document access sharing options.  

Share a timesheet template
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When to use a timesheet calculator

  • Employees tracking clock-in and clock-out times.

  • Small businesses processing payroll for employees.

  • Law firms tracking billable hours for retainer clients.

  • Freelancers tracking hours spent on different clients or projects.

  • Contractors tracking subcontractor time on construction projects.  

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How to create a timesheet in Excel 

  1. Pick the timesheet template that matches your requirements

  2. Modify the template with company information, logos, and brand colors

  3. Enter time data and see the total calculate automatically

  4. Use multiple sheets in a workbook to track project or client time

  5. Share the customized template with employees and subcontractors

User interface for creating a blank spreadsheet

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Frequently asked questions

Start creating timesheets using Microsoft Excel

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