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Project tracker and timelines

Create project trackers and timelines in Microsoft Excel to visualize project progress, track milestones, and meet deadlines.

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Monitor project progress with tracker and timeline templates

Visualize project phases key milestones with free online templates in Excel. Use visual tables and timelines to track progress, identify roadblocks, and delegate responsibilities.

Project tracker orange modern-simple
Project tracker
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Project performance report modern simple
Project performance report
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Event planning tracker green modern-simple
Event planning tracker
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Milestone and task project timeline blue modern-simple
Milestone and task project timeline
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Project timeline with milestones black modern-simple
Project timeline with milestones
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Four-week project timeline brown vintage retro
Four-week project timeline
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Customize flexible templates

Easily customize templates to track any project, like marketing campaigns, product launches, or business events. Modify drop-down options like status and assignee, and use pre-formatted columns to track dates and times.

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Visualize milestones on a timeline

Plot key milestones on a detailed project timeline with connected date tables. Use a timeline to plan your week, month, or quarter and quickly edit event placements when priorities shift.

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Assign and manage tasks

Manage team tasks with project trackers in Excel. Use custom fields and drop-downs to change assignee and status as the task moves from planned to complete. Sort tasks by status, sprint, assignee, due date, and more.

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Track progress from multiple angles

Use charts and graphs in Excel to visualize project completion rate, late tasks, tasks by status, and more. Automatically highlight tasks past the due date with conditional formatting for quick identification. View tasks by assignee and see if you need to adjust capacity levels based on hours.

Create project trackers and timelines
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Create and analyze with Copilot in Excel

Tell Copilot what you want to accomplish and have it generate suggested formulas or add formatted table columns. Ask Copilot to highlight overdue statuses or show which task category requires the most work hours to optimize delivery timelines.

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Generate accurate project reporting

Update project timelines to customers, clients, investors, and other stakeholders with accurate report summaries. Present helpful timeline and bar graph visuals at progress check-ins.

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Collaborate with team members

Share online spreadsheet access to allow team members to co-author status updates and reassign tasks where required. Create pivot tables for personalized assignment lists and tag users in comments to collaborate remotely.

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Ways to use project trackers and timelines

  • Project managers: track team performance with Gantt charts and tables.

  • Startups: track feature launch progress on timelines.

  • Construction teams: manage subcontractors and track bids. 

  • Entrepreneurs: use touch base tracking to organize potential leads. 

  • Nonprofits: running fundraiser campaigns and reporting to stakeholders.

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How to create project trackers and timelines in Excel

  1. Start with a project tracker or timeline template that matches your goal

  2. Customize a timeline with your key dates and milestones

  3. Modify project tracker parameters to include dependencies, resources, cost, and other attributes

  4. Enter task information including priority, lead times, and completion status

  5. Update task statuses as you or your team completes them

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Frequently asked questions

Create project trackers and timelines in Microsoft Excel

Start with a template