Free timesheet templates for Excel
Track work hours, calculate pay, and stay organised with free timesheet templates in Microsoft Excel. Choose weekly, biweekly, or monthly formats to manage employee hours and simplify reporting.
Smart time tracking from start to submit
Record work accurately from day one
Track work hours with Excel timesheet templates built for daily, weekly, or project-based use. Log hours, breaks, and overtime in a clear, consistent layout that’s easy to update and review.
Get payroll ready totals with templates
Built-in Excel structure and calculations help keep entries consistent and accurate. Automatically total hours with easy-to-use formulas so payroll, invoices, and reports are prepared with confidence.
Customize work logs and share with ease
Adjust worksheets in a few clicks to suit different tracking needs, including hourly, shift, or project timeframes. Keep timesheets organised, up to date, and easy to manage as schedules change.
Choose the right timesheet template
Find customizable timesheet templates online for logging daily, weekly, or monthly hours to supporte accurate payroll and client invoicing. Discover sheet examples with pre-formatted formulas, ready to input data.
How to use timesheet templates in Microsoft Excel
Browse timesheet templates on Excel for the web.
Double click on the timesheet template to start editing online.
Replace example cell values and personalize naming with the required information.
Save, export as a PDF timesheet, or share directly via Outlook.
Ensure accuracy with timesheet calculators
Track hours confidently with timesheet templates that automatically add time, subtract breaks, and calculate overtime and total pay. Prepare payroll, invoices, and reports without completing manual checks. Share timesheets to collect inputs for weekly pay runs, track billable client work, or review shift hours before approvals, keeping every entry accurate, consistent, and easy to report.
Select timesheet templates for different periods
Track time over daily, weekly, bi-weekly, monthly, and annual reporting periods with Excel timesheet templates. Align timesheets with your pay period to simplify reporting and customize with your company branding information, logos, client names and projects.
Track time in one place to generate accurate invoices
Send accurate invoices based on the hours you’ve already recorded, using Excel to total time by project or client and generate an invoice in minutes. Replace manual follow-ups with a central time tracker that keeps entries up to date, making it easier to review billable hours, prepare client-ready invoices, and manage project costs with consistent, reliable data.
Work faster and analyze timesheets with AI
Create reports for total hours, pay, and overtime by employee with Copilot in Excel. Use built‑in error detection to highlight cells with missing entries, inconsistencies before payroll, or flag employees who exceed defined overtime thresholds. Ask Copilot to generate charts and PivotTables for further insights on trends.
Start complete workflows with related Excel templates
Frequently asked questions
How to calculate overtime in Microsoft Excel?
To calculate overtime in Excel, subtract standard working hours from total hours worked using a simple formula. For example, if anything over eight hours is overtime, use: =IF(A2>8, A2-8, 0). If you’re working with start and end times, first calculate total hours with: =(EndTime-StartTime)*24. Then apply the overtime formula. This quickly shows only the extra hours worked, making it easy to track overtime for payroll, timesheets, or reporting. If you're still unsure, ask Copilot in Excel to calculate the overtime for you.
How to calculate hours in an Excel timesheet?
To calculate hours, first make sure the input cells are in time format in Excel. Then, create equations subtracting the lunch hour and clock out time from clock in time. Multiply the resulting decimal by 24 to see the day’s work hours. For a faster solution, customize an Excel timesheet template or copy its formulas.
How to write 15 minutes on a timesheet?
If the timesheet counts hours numerically, 15 minutes is equal to 0.25 hours. In this case, 0.5 hours is 30 minutes and 0.75 hours is 45 minutes. If you use Excel, you can format the cells to accept time inputs like 9:00 AM and 5:00 PM.
How to create a monthly timesheet in Excel?
Start with a monthly Excel timesheet template or copy a weekly template to include five weeks per spreadsheet. If you’re building a monthly timesheet from scratch, set up columns for the date, time in, time out, lunch, and total hours. Create formulas to total each day’s working hours along with the monthly total.
What’s the difference between weekly and biweekly timesheets?
Weekly timesheets track hours worked over a seven day period, making them ideal for closely monitoring daily hours, overtime, and short-term schedules. Biweekly timesheets cover a two week period, reducing admin time and aligning with payroll cycles that run every two weeks. Weekly formats offer more frequent visibility, while biweekly formats are better for streamlined reporting and payroll processing.
How to share Excel timesheets with team members?
Timesheets can be easily shared with a team by using a cloud-based spreadsheet in Excel online. Share a link and set permissions to view or edit, so team members can update hours, review entries, or track progress in real time.
